Get In Touch
LEGAL INFORMATION

Privacy Policy

Effective Date: 9 June 2025

OnlineNotaryPublic.co.uk is a trading name of Wharf Notaries

Wharf Notaries
Notary Public
40 Bank Street, Level 18, Canary Wharf, London, E14 5NR
📧 info@onlinenotarypublic.co.uk | ☎ +44 330 133 9554

Welcome to the Privacy Policy for OnlineNotaryPublic.co.uk (“we,” “us,” or “our”).

We are committed to protecting your personal data and respecting your privacy. This notice explains how we collect, use, store, and protect your information when you use our notarial and associated services, including access to our website and online tools (collectively, the “Services”).

If you have any questions or concerns about this notice, please contact us at info@onlinenotarypublic.co.uk or call us on +44 3301 334192.

1. What Is Personal Data?

Personal data refers to any information that relates to an identifiable individual, such as your name, email address, phone number, IP address, or identification documents. It can also include special category data (e.g. health or ethnicity) when required for specific notarial services.

When you use our Services, we may process both personal data and special category data that you or third parties provide through documents, forms, or communications. Some of this data is necessary to comply with our legal obligations and to provide you with our Services.

By providing any data, you confirm that:

  • You are authorised to share that data;

  • The data you provide is accurate and up to date;

  • You have obtained any required consent from third parties whose data you submit.

2. How We Use Your Data

We process personal data in accordance with applicable data protection laws and for the following purposes:

  • To respond to your enquiries or requests;

  • To provide notarial and related services;

  • To carry out identity verification and due diligence;

  • To comply with legal and regulatory obligations;

  • To maintain the security and functionality of our website;

  • To improve and analyse our services.

We rely on the following legal bases for processing your data:

  • The performance of a contract with you;

  • Your explicit consent;

  • Compliance with our legal duties;

  • Our legitimate interest in operating our services efficiently and lawfully.

3. Cookies

Our website uses cookies to enhance user experience. Cookies are small files stored on your device to help us understand how visitors use our site.

Types of Cookies We May Use:

  • Strictly Necessary Cookies – Essential for the website to function properly;

  • Performance Cookies – Help us analyse website traffic and usage;

  • Functionality Cookies – Allow us to remember your preferences;

  • Targeting Cookies – Help deliver relevant advertisements;

  • Social Media Cookies – Enable integration with platforms such as LinkedIn.

You can manage or disable cookies through your browser settings or visit www.allaboutcookies.org for guidance.

4. Sharing of Personal Data

We may share your personal data under the following circumstances:

  • With trusted service providers (e.g. IT support, document couriers, cloud storage);

  • With government agencies or regulatory authorities (e.g. the Foreign Office);

  • With foreign embassies or consulates when required for notarial matters;

  • With professional bodies overseeing notarial practices;

  • As part of a merger, acquisition, or other corporate transaction;

  • Where you have explicitly given your consent.

5. International Transfers

In some instances, your personal data may be transferred outside the UK or European Economic Area, such as to foreign embassies or international service providers. When this occurs, we ensure that appropriate safeguards are in place to protect your data in compliance with UK data protection law.

6. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy or to comply with legal obligations.

  • Notarial acts in public form are retained indefinitely.

  • Other client records are generally retained for at least 12 years.

  • We may retain anonymised data for research or statistical purposes.

7. Your Rights

As a data subject, you have the following rights:

  • Access – Request a copy of the personal data we hold about you;

  • Rectification – Request corrections to inaccurate or incomplete data;

  • Erasure – Request deletion of your data (subject to legal exceptions);

  • Restriction – Request limitations on how we process your data;

  • Data Portability – Request a copy of your data in a structured format;

  • Objection – Object to certain processing, such as direct marketing;

  • Withdraw Consent – Withdraw your consent at any time (where processing is based on consent).

To exercise your rights, please email info@onlinenotarypublic.co.uk.

8. Data Security

We use appropriate technical and organisational measures to protect your personal data from loss, misuse, and unauthorised access. These measures are regularly reviewed and updated to ensure continued security.

9. Contact Us

If you have any questions, complaints, or requests regarding this Privacy Policy or how we handle your data, please contact us:

📧 Email: info@onlinenotarypublic.co.uk
📞 Phone: +44 3301 334192

This modern solution is ideal for notarising a wide range of personal and business documents. Your documents are reviewed and verified in a live session, digitally signed, and then returned to you securely with a digital notarial certificate that is legally binding in the UK and recognised internationally.