How to Get a Document Notarised Online in the UK
Need a document notarised without visiting a notary office? Online notarisation provides a fast, secure, and convenient way to certify eligible documents remotely.
At Online Notary Public UK, we help individuals and businesses notarise documents efficiently while guiding them through the process.
What Is Online Notarisation?
Online notarisation is the process of having a document officially notarised by a qualified notary public using secure digital technology.
Rather than attending an in-person appointment, your identity is verified remotely, your documents are reviewed, and the notary certifies the document through a secure online process.
Online notarisation provides the same professional standards and legal assurance as a traditional notary appointment while offering greater flexibility and convenience.
When Do You Need a Document Notarised?
Notarisation is commonly required when a document needs to be recognised by overseas governments, courts, financial institutions, businesses, or other official organisations.
Common reasons include:
- International property transactions
- Immigration and visa applications
- Overseas employment
- Powers of Attorney
- Business and commercial contracts
- Company registration overseas
- Affidavits and statutory declarations
- Academic qualifications
- Consent letters
- Certified copies of official documents
Depending on where the document will be used, it may also require apostille certification after notarisation.
Which Documents Can Be Notarised Online?
Many personal, legal, academic, and corporate documents can be notarised remotely, provided they meet the relevant legal requirements.
Personal Documents
- Passport copies
- Powers of Attorney
- Consent letters
- Affidavits
- Statutory declarations
- Identity documents
Academic Documents
- University degrees
- Diplomas
- Academic transcripts
- Professional qualifications
Corporate Documents
- Commercial contracts
- Company incorporation documents
- Board resolutions
- Shareholder agreements
- Certificates of Good Standing
Legal Documents
- Powers of Attorney
- Agreements
- Declarations
- Authorisation letters
- Certified copies of legal documents
If your notarised document will be used overseas, it may also need an apostille before it can be accepted by the receiving authority.
How to Get a Document Notarised Online in the UK
Getting a document notarised online is straightforward when handled by experienced professionals. Here’s how the process typically works.
Step 1: Submit Your Documents
Upload or securely send your documents for review.
Depending on the document, you may submit:
- PDF documents
- High-quality scanned copies
- Official digital documents
- Clear photographs of original documents
Our team reviews your documents to confirm whether they are suitable for online notarisation and to identify any additional legal requirements before your appointment.
Step 2: Complete Identity Verification
Before a document can be notarised, your identity must be verified.
You may be asked to provide:
- A valid passport
- Government-issued photo identification
- Proof of address
- Supporting documents where applicable
Identity verification helps protect against fraud and ensures that the notarisation process complies with UK legal and professional requirements.
Step 3: Attend Your Online Notary Appointment
Once your documents have been reviewed and your identity has been verified, an online appointment will be arranged with a qualified notary public.
During the appointment, the notary will:
- Verify your identity
- Review the document
- Confirm that you understand the document where appropriate
- Witness your signature if required
- Officially notarise the document
The appointment is conducted securely online, providing the same professional standards expected from a traditional in-person notary appointment.
Step 4: Receive Your Notarised Documents
Once your document has been notarised, it will be prepared for its intended purpose.
Depending on your requirements, you may receive:
- Your notarised original document
- Certified copies where appropriate
- Guidance on any further legalisation requirements
If your document will be used overseas, we can also assist with apostille certification where required.
Why Choose Online Notarisation?
Using a professional online notary service offers a convenient alternative to arranging traditional in-person appointments.
We provide:
✅ Secure online document submission
✅ Professional document review
✅ Remote identity verification
✅ Online appointments with qualified notary professionals
✅ Guidance on apostille certification where required
✅ Support throughout the entire notarisation process
Whether you need one document notarised or multiple documents prepared for international use, our streamlined process is designed to save time while ensuring your documents are handled professionally.
Common Mistakes That Delay Notarisation
Delays often occur because documents are not properly prepared before the appointment.
Common issues include:
- Providing incomplete documentation
- Using expired identification
- Signing documents before receiving instructions where witnessing is required
- Submitting poor-quality scans or photographs
- Not checking whether apostille certification will also be required
Having your documents reviewed by an experienced team before your appointment helps avoid unnecessary delays.
Why Clients Choose Online Notary Public UK
Individuals and businesses trust Online Notary Public UK because we provide a secure, efficient, and professional online notarisation service.
We offer:
- Professional online notarisation
- Secure remote identity verification
- Qualified notary services
- Fast and efficient document processing
- Guidance throughout the notarisation process
- Support for personal, legal, academic, and corporate documents
If your document also requires international legalisation, we can assist with apostille certification as part of a seamless service.
Frequently Asked Questions (FAQs) About Online Notarisation
Can I get a document notarised online in the UK?
Yes. Many documents can now be notarised remotely through secure online appointments with a qualified notary public.
Do I need to visit a notary office?
In many cases, no. Online notarisation allows eligible documents to be processed remotely, making the process more convenient.
Will my document also need an apostille?
If your document is intended for use outside the UK, it may also require apostille certification. We can advise you on the requirements for your destination country.
What identification do I need for online notarisation?
Most clients will need a valid passport or government-issued photo ID together with proof of address. Additional documents may be requested depending on the type of document being notarised.
Can I sign my document before my online notary appointment?
Not always. Some documents must be signed in the presence of the notary during the online appointment. If your document requires witnessing, you should wait until you receive instructions from the notary. Our team will advise you on the correct signing procedure before your appointment.
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