How online notary works?

Need to sign an important document, but can’t meet a notary in person? Online notary services offer a secure, legal, and efficient solution — all from your home, office, or even while abroad. Whether you’re in the UK, USA, or Europe, here’s how the online notary process works step by step.

Step-by-Step: How Online Notary Works

1. Book Your Appointment

Choose a convenient time using our secure online booking system. This ensures you have a dedicated session with a certified notary.

2. Submit Your Documents

Upload the document(s) you need notarised, along with a valid form of ID. Accepted IDs include passports, national ID cards, or driver’s licences.

3. Identity Verification

Before the session, we’ll verify your identity. This may include:

Scanning your ID
Biometric facial recognition
Answering knowledge-based verification (USA only)

This ensures full compliance with UK, EU (eIDAS), and U.S. state laws.

4. Join the Live Video Session

At the scheduled time, you’ll connect via a secure, encrypted video link. During the session:

You confirm your identity to the notary
You electronically sign the document while the notary watches
The notary applies a digital seal and timestamp

5. Receive Your Notarised Document

After the session, your notarised document is securely emailed to you or made available for download.

Need it legalised? Add apostille or embassy legalisation directly through our service.

Is Online Notary Legal?

Yes. Online notarisation is legally accepted across multiple jurisdictions:

United Kingdom

The Faculty Office of the Archbishop of Canterbury allows UK notaries to conduct notarisation via video, especially for documents going overseas. This is increasingly used for documents requiring apostilles or for clients living abroad.

United States

As of 2025, over 45 U.S. states permit Remote Online Notarisation (RON). Each state may have its own platform or technology requirements, but the process is fundamentally the same.

Europe

EU countries like Estonia, Germany, Spain, and Austria support online notarisation under the eIDAS regulation, which governs electronic signatures and digital trust services.

What You Need to Get Started

To complete your online notarisation, you’ll need:

A government-issued photo ID
A reliable internet connection
A computer or smartphone with a camera and microphone
Access to email and digital file upload
A quiet and private space for the session

Documents Commonly Notarised Online

Power of Attorney
Letters of Enrolment
Marriage certificates
Affidavits & statutory declarations
Wills (jurisdiction-dependent)
Company incorporation and board resolutions
Property transfers and consent forms

Explore the full list on our Notarial Services page.

Benefits of Online Notary

Security: Encrypted video + secure ID verification
Convenience: Book from anywhere in the world
Compliance: Legally valid in UK, USA, and EU
Ideal for: Expats, students, professionals, and businesses
Instant Delivery: Download or receive documents directly after session

See more reasons to choose us on our About Us page.

Frequently Asked Questions (FAQs) About How Online Notary Works

How long does the online notary process take?

Most sessions take 10–20 minutes, with instant digital delivery after notarisation.

What kind of ID is accepted?

Passports, national IDs, and valid driver’s licences are usually accepted. The ID must be current and clearly show your photo.

What platforms are used for the video call?

We use secure, browser-based platforms — no downloads required. Just click the secure link sent to your email.

Is a digital notary stamp legally valid?

Yes. In many jurisdictions, digital seals carry the same legal weight as a physical stamp.

How much does it cost?

Pricing starts from £60 per document. Additional services like apostille/legalisation are extra. Visit our pricing and services page or contact us for a quote.

How many documents can I notarise in one session?

As many as needed. For multiple documents, we recommend letting us know in advance to allocate enough time.

OTHER ONLINE SERVICES

Online Apostille

Our online apostille service provides fast, secure digital legalisation for international documents. Fully compliant with the Hague Convention, we handle the entire apostille process online—ensuring your documents are officially certified and accepted worldwide. Choose our trusted online apostille service for quick, recognised legalisation across multiple jurisdictions.

Online Notarisation

Our Online Notarisation service lets you sign and notarise documents online with certified UK notaries. It’s fast, secure, and accepted in many countries. Complete everything from anywhere, with no need for appointments or paperwork delays.