Where to find an online notary?

Need to notarise documents without visiting an office? Online notarisation makes it fast, secure, and legally accepted across much of the UK and Europe. But how do you find a trusted online notary?

Where to Find an Online Notary in the UK

Online notary services in the UK are regulated by the Faculty Office of the Archbishop of Canterbury. Though there’s no single public database of online notaries, reputable firms (like ours) provide direct access to qualified notaries public offering secure online sessions.

When choosing an online notary in the UK, look for:

Registration with the Faculty Office
Experience in international document notarisation
Support for video ID verification
Ability to issue e-Apostilles for global acceptance

We offer:

Same-day appointments
Apostille and embassy legalisation services
Support for academic, legal, and corporate clients
Full compliance with eIDAS and UK notarial protocols

👉 Need to notarise a Letter of Enrolment, Last Will, or Marriage Certificate?
Explore our Notarial Services page.

Why UK Clients Choose Online Notary Services

Online notary services are particularly useful for UK residents who:

Need to notarise documents urgently from remote areas or abroad
Are applying for visas, studying overseas, or dealing with international authorities
Require legalisation or apostille without physically posting original documents

Common online notarisation use cases in the UK include:

Certifying university diplomas for use abroad
Notarising company formation documents for international business setup
Preparing powers of attorney for property transactions overseas

Finding Online Notary Services in Europe

Europe’s notarial landscape is varied — but several countries now allow digital or hybrid notarisation. Here’s where to look:

Countries With Digital Notary Platforms

Estonia: e-Notary portal (ID-card or Mobile-ID required)
Austria: Remote notarisation for corporate and legal matters
Germany: Online services for business-related documents
Spain: Remote notarisation introduced in 2023
France & Italy: Pilot or hybrid digital systems available

European Countries – Legal Highlights

Austria: Enables remote notarisation using secure video calls for business incorporation, share transfers, and property-related documents.
Germany: Authorised for notarising commercial contracts, digital shareholding agreements, and other corporate legal acts. Requires a qualified electronic signature (QES).
Spain: 2023 digital reforms introduced support for notarial acts like affidavits, authorisations, and some property transactions to be notarised remotely.
France: Offers hybrid appointments with digital signature applications; full online systems are developing.
Italy: Remote notarisation is possible in limited scenarios such as digital company registrations with notarial guidance.

The eIDAS Regulation ensures that electronic signatures and notarial acts recognised in one EU country can be valid in another — supporting smoother cross-border transactions.

What to Expect from a Trusted Online Notary

Whether in the UK or Europe, your notary should provide:

✅ Pre-session ID and document checks
✅ Live video verification & witnessing
✅ Application of notary signature/seal
✅ Optional Apostille or legalisation (if needed)
✅ Secure audit trail and PDF delivery

What Happens During the Online Notarisation Process?

Booking the Session: You select a time and upload your documents via our secure portal.
Pre-Session Review: A notary reviews your documents and verifies your ID.
Live Video Session: The notary walks you through the process on camera, witnessing your signature in real time.
Issuance: You receive your notarised PDF with a digital seal. If required, the document is then apostilled or legalised.

Our platform uses:

Tamper-evident encryption
Secure cloud storage
Full audit trails ensuring compliance and peace of mind

Frequently Asked Questions (FAQs) About Where to Find an Online Notary

How do I book an online notary in the UK?

Use our secure Booking Form to choose a time that suits you.

Are fees different for UK and international notarisation?

Yes. Fees vary depending on the document type, volume, and whether legalisation is needed.

Are online notaries the same as solicitors?

No. Notaries are independent legal officers with authority to verify, certify, and legalise documents, particularly for international use.

Can I get documents apostilled after online notarisation?

Absolutely. We offer Apostille Services following online notarisation for Hague Convention compliance.

Can I get multiple documents notarised in one session?

Yes, multiple documents can be reviewed and notarised during a single video call, depending on their complexity.

Do European countries accept UK online notarisation after Brexit?

Yes — particularly when the document is accompanied by a valid apostille.

OTHER ONLINE SERVICES

Online Apostille

Our online apostille service provides fast, secure digital legalisation for international documents. Fully compliant with the Hague Convention, we handle the entire apostille process online—ensuring your documents are officially certified and accepted worldwide. Choose our trusted online apostille service for quick, recognised legalisation across multiple jurisdictions.

Online Notarisation

Our Online Notarisation service lets you sign and notarise documents online with certified UK notaries. It’s fast, secure, and accepted in many countries. Complete everything from anywhere, with no need for appointments or paperwork delays.